Registration Process

1475 - Registration Process

 

TRAINEE DOCUMENTS REQUIREDCOMMENTSOTHER
 Application form To be signed where indicated by both applicant and Management representative and both signatures to be commissionedA Trainee must be registered as a trainee for a minimum period of six months and a maximum period of 24 months.   His training will be cancelled after 24 months if not applied to become registered as a competent person.   Should the company lose its permit for any reason the trainee will be immediately suspended.  Should he move companies, he should ensure he has his training record signed off by his former supervisor/s so he can re-register as a trainee and not lose the time already served.
 Training Certificate5 day course must be done before registration and certificate cannot be more than 18 months old to ensure it has not expired when the minimum six months has been completed.
 Proof of PaymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if the forms have not been submitted.
 PhotographEmailed as a jpeg
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 SANS 1475 PermitThis must be current and issued by a DOL approved accreditation organization

 

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NEW REGISTRATIONDOCUMENTS REQUIREDCOMMENTSOTHER
 Application FormAll pages to be completed in full.  Training record must be completed and signed off by supervisor/s. Applicant and Management representative must sign where indicated and both signatures to be commissionedIf the trainee moved companies and did not change his registration to the new company, he can only be registered if he is able to obtain his training records, signed by his supervisor/s from the former company, otherwise he would have to complete a further six months as a registered trainee before being able to register as a competent person.              
 Proof of paymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 Current letter of good standing from Workmen’s compensationThis must be current. Only if it is a very new (i.e. just opened) company, then we would require signed confirmation from the accountant/auditor that it had been applied for.
 SANS 1475 PermitThis must be current and issued by a DOL approved accreditation organization. 

 

RE-REGISTRATIONDOCUMENTS REQUIREDCOMMENTS
 Application FormTo be completed in full and signed and commissioned
 Proof of paymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 Current letter of good standing from Workmen’s compensationThis must be current. Only if it is a very new (i.e. just opened) company, then we would require proof that this had been applied for.
 SANS 1475 PermitThis must be current and issued by a DOL approved accreditation organization. 

 DOCUMENTS REQUIREDCOMMENTS
 Application FormTo be completed in full and signed and commissioned
 Proof of paymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 Current letter of good standing from Workmen’s compensationThis must be current. Only if it is a very new (i.e. just opened) company, then we would require proof that this had been applied for.

 

CHANGE OF CERTIFICATION BODIES
1Should a company change certification bodies (keeping the same company name) and not had their previous permit cancelled – the company would need to forward a copy of the new certificate to ensure the office records are correct.  In such a case, the registered technicians do not need to re-register.
2If the company name and registration number change, all technicians employed by such a company must go through the entire re-registration process as above, as if for a new company 
3If the company’s previous permit was cancelled and thus their technicians de-registered, they would need to go through the entire re-registration process as above, for a “new” company.
CHANGE OF COMPANY NAME 
CHANGE OF NAME ONLYRegistration form to be completed and submitted with everything requested.  Compent person letter to be issued but the “not entitled to service” would be removed from this letter.  This letter is required by the Certification Body in order to process the change of name.  However, no de-registration of the technician would take place and person should continue to use their old card until such time as the permit is issued in the new name. Copy of permit to  be supplied to  SAQCC Fire who would then amend all details and produce a new card. 
CHANGE OF NAME AND/OR OWNER, AND/OR ADDRESSThis to be dealt with as a “New Company” see above
NEW PREMISES FOR A WORKSHOPShould the competent person move with the Workshop and have a new address and contact details, a re-registration form would need to be completed and returned to ensure SAQCC Fire had correct details.  Once the revised permit was issued, this to be submitted to SAQCC Fire so a new card could be completed with the amended details.