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Registration Process

1475 - Registration Process and Application Forms

TRAINEE  DOCUMENTS REQUIRED COMMENTS OTHER
  Application form  To be signed where indicated by both applicant and Management representative and both signatures to be commissioned


A Trainee must be registered as a trainee for a minimum period of six months and a maximum period of 24 months. His training will be cancelled after 24 months if he has not applied to become registered as a competent person.

Should the company lose its permit for any reason the trainee will be immediately suspended. Should he move companies, he should ensure he has his training record and logbook are signed off by his former supervisor/s so he can re-register as a trainee and not lose the time already served.

A logbook is attached to the trainee registration form and this must be completed in order that the necessary External Integrated Summative Assessment (EISA) can take place which must be done before application to become registered as a competent person.


  Training Certificate 5 day course must be done before registration and certificate cannot be more than 18 months old to ensure it has not expired when the minimum six months has been completed.
  Proof of Payment If an invoice is required, this must be requested when returning all the forms.  No invoice will be done if the forms have not been submitted.
  Photograph Emailed as a jpeg
  Certified ID Certification date must not be older than 3 months
  Letter of Employment On a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
  SANS 1475 Permit This must be current and issued by a DOL approved accreditation organization

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NEW REGISTRATION DOCUMENTS REQUIRED COMMENTS OTHER
  Application Form All pages to be completed in full.  Training record must be completed and signed off by supervisor/s. Applicant and Management representative must sign where indicated and both signatures to be commissioned

If the trainee moved companies and did not change his registration to the new company, he can only be registered if he is able to obtain his training records/logbook, signed by his supervisor/s from the former company, otherwise he would have to complete a further six months as a registered trainee before being able to register as a competent person.

If registered as a Trainee since October 2022, an External Integrated Summative Assessment (EISA) must be undertaken before applying to become registered as a competent person. The Management Representative will no longer be able to sign off the application.              

  Proof of payment If an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
  Certified ID Certification date must not be older than 3 months
  Letter of Employment On a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
  Current letter of good standing from Workmen’s compensation This must be current. Only if it is a very new (i.e. just opened) company, then we would require signed confirmation from the accountant/auditor that it had been applied for.
  SANS 1475 Permit This must be current and issued by a DOL approved accreditation organization. 
RE-REGISTRATIONDOCUMENTS REQUIREDCOMMENTS
 Application FormTo be completed in full and signed and commissioned
 Proof of paymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 Current letter of good standing from Workmen’s compensationThis must be current. Only if it is a very new (i.e. just opened) company, then we would require proof that this had been applied for.
 SANS 1475 PermitThis must be current and issued by a DOL approved accreditation organization. 

 DOCUMENTS REQUIREDCOMMENTS
 Application FormTo be completed in full and signed and commissioned
 Proof of paymentIf an invoice is required, this must be requested when returning all the forms.  No invoice will be done if all the forms have not been submitted.
 Certified IDCertification date must not be older than 3 months
 Letter of EmploymentOn a company letterhead and currently dated as per example attached to the forms as this must be signed by both the employer and employee.
 Current letter of good standing from Workmen’s compensationThis must be current. Only if it is a very new (i.e. just opened) company, then we would require proof that this had been applied for.